Administrative Assistant

Portsmouth

Omnia Environmental Consulting is a fast-growing Multi-Disciplinary Consultancy providing support to our clients nationally. As a result of our continued growth we are currently recruiting an Administrative Assistant to work as an integral part of our very busy and expanding team to be based from our Portsmouth office.

We strive for excellence and to provide the very best for all our clients and therefore we are looking for a highly organised, dedicated hard working individual who can work proactively, on their own initiative whilst also being part of a team. Excellent oral and written communication skills are paramount for this role, with the ability to prioritise your workload, have high attention to detail, remain calm when under pressure and a willingness to learn.

The position will require you to have good IT skills, with a knowledge of Excel, Word and Outlook. Prior knowledge of Xero would be beneficial but not essential, training will be provided.

Main Duties and Responsibilities:

  • Administrative duties to support the Business and Finance Manager
  • Raising and checking Purchase Orders against invoices
  • Collating & checking supplier invoices and credit notes
  • Liaising with suppliers
  • Producing reports in Excel
  • Inputting financial data into Xero accountancy software
  • Answering incoming telephone calls
  • Greeting visitors
  • Meeting room bookings
  • General Office Administration

Other office duties will include but not limited to:

  • Data input
  • Filing
  • Printing
  • Faxing
  • Photocopying
  • Handling emails
  • Controlling stock levels
  • Ad-hoc support to the Business and Finance Manager and Managing Director.

 

This is a full-time position – Monday – Friday 0830– 1700 hours.

Due to the location of the office you will ideally have your own transport.

Role is based in Portsmouth.

If you’d like to apply for this role, please email your CV to [email protected]