Project and Business Support Administrator

Omnia is a leading multi-disciplinary consultancy, providing a range of services to the construction industry. We have staff based across the UK, but work as one team, with regular staff meetings and social events. 

Due to continued growth, we are currently looking for a Project and Business Support Administrator to provide day-to-day support and help keep our projects running smoothly. We are looking for someone that is proactive, professional, adaptable, problem‑solver. 

Why work for Omnia? 

We are pleased to offer a range of benefits designed to recognise your contribution and promote a healthy work–life balance. We believe our team should feel appreciated, supported, and rewarded, which is why we offer a UK-leading package of benefits. 

Alongside competitive salaries, our employees benefit from enhanced parental leave. After the qualifying period, this includes: 

• Paternity leave: 3 weeks at full pay, followed by 1 week at statutory pay 
• Maternity leave: 10 weeks at 100% salary, 8 weeks at 75% salary and a further 8 weeks at 50% salary 

All employees gain access to our rewards platform, The Omniverse, offering hundreds of retailer discounts and cashback opportunities. Unlike other employers, our leisure benefits don’t stop there – our teams can also choose from a range of optional leisure and wellbeing subscriptions, including: 

• Gym memberships 
• Streaming services (Netflix, Apple TV+, Disney+, etc.) 
• Beauty subscriptions 
• Spotify 
• Coffee subscriptions 
• Cinema memberships 

The Omniverse also offers mental health, financial and wellbeing support, and we have in-house mental health champions trained to recognise mental health issues and provide advice and guidance.  

Our employees receive generous holiday allowance that increases with length of service, an additional birthday holiday and discretionary Christmas shutdown days. 

As a growing consultancy, we take pride in investing in our people. We have tailored training plans, hands on support, and clear progression opportunities, ensuring our teams have the tools, knowledge, and confidence to thrive. 

About the Role 

The Project & Business Support Administrator provides high-quality administrative, coordination and commercial support across the business. The role is split across two core functions: 

1. Project Administration – coordinating outsourced consultancy enquiries, managing communication with sub‑consultants, supporting quotation development, andassistingwith commercial processes associated with consultancy services. 
2. Business Support – delivering broad operational support to Finance, BD & Marketing, and internal systems administration (including H&S and ISO), as well as general office management.

Key Responsibilities 

• Act as the first point of contact for inbound consultancy enquiries 
• Collect and review enquiry information before distributing to relevant sub‑consultants 
• Maintain logs, manage quotation workflow, rebrand reports and track deliverables 
• Process third‑party consultancy invoices 
• Assist with issuing sales invoices 
• Support month‑end reconciliation and commercial documentation 
• Support the Business Development and Marketing team with project metrics, events and sourcing costs for marketing purposes 
• H&S and ISO system support 
• Fleet management 
• General office administration 

Essential Skills & Experience 

• Strong organisation, communication and commercial awareness 
• Attention to detail, multitasking, IT competence 

Desirable: 

• Project administration,
• H&S and ISO systems awareness
• Xero and WorkflowMax experience